A Fee-Based Data Conversion Service is available for new customers that purchase ORDERS Plus who do not have the experience or confidence to convert data from their old software for import into ORDERS Plus. 

During your implementation of ORDERS Plus, you may have existing data stored in another software application that you would like imported into ORDERS Plus without having to re-key this information manually.

If you can export your existing Customer, Vendor and Inventory records into a standard DBF, Excel or ASCII comma delimited file format, our Data Conversion Service will prepare it for use with ORDERS Plus and eliminate manual re-entry.  Turnaround time on this service is 7-10 business days.

If you are not familiar with database structures or conversion processes, or have a considerable amount of data that needs to be refined then our Data Conversion Service can save a lot of time during the implementation of ORDERS Plus.  We strongly suggest you consider our service since it is a small price to pay for assurance that your data is converted correctly the first time. 

• Setup Preparation - Prior to submitting your old data to us, all information maintained in the ORDERS Plus Setup module MUST be setup and defined. This includes GL and Sales account numbers, Payment Terms, Tax Codes and 3-Level Product Categories for Inventory. Under each Setup module section, select reports, then Table list to print out a listing of each table driven field.  This information must be included with the data files being sent to BSA prior to starting the Data Conversion Service. Our Data Conversion Specialists must know these details so the converted data reflects this setup information correctly. If the data conversion does not match this information, ORDERS Plus may not operate correctly and this can create costly problems down the road. 

• Data Preparation - You must be able to export your data from your current program. You MUST submit either a DBF (Preferred), ASCII Comma Delimited (File Spec Required) or XLS (Excel formatted as Text) file format. It is recommended the data be submitted as raw data. The data should not be manipulated into sectionalized or notated fields. Don't worry if your exported data does not contain all the required fields used with Orders Plus. We will fill these fields during the conversion process with default data based on your setup tables. 

• Conversion Process - When our Data Conversion Specialist has received your files, you will be notified of the date the conversion is scheduled to begin. We request the person responsible for preparing your data files be available in case we need to discuss any unique issues discovered during the conversion process. When the conversion process is complete, the files will be sent to your company on CD-ROM or via email. At that time they are ready for import into ORDERS Plus at your location. 

• Additional Fees - The initial charge for Data Conversion covers Customer, Vendor and Inventory Files Only. If you require additional files to be converted such as Serial Number Files or Multiple Ship to Files, please contact us to discuss the feasibility and cost.  Please also be advised that if compiling information from several different sources, you are responsible to assure the data is consistent within each file. Any inconsistencies could result in additional fees.